Summaries of Motions and Votes from Thailand, 2001 and Spain 2004

From SI Exco News

Monday 19 July session 1: 9.30

  • 1.2 • Vote to accept additions of countries For 42, Against 0, Abstain 0. Vote is described as 'unanimous'
  • Vote to accept removals of countries For: 40, Against: 5, Abstain: 0 Motion is carried. ____________________________________________________
  • 1.5 • Vote to take a break to review the Agenda: the result: For: 12, Against: 32, Abstain: 1 Motion is defeated. ____________________________________________________ *
  • 1.6 • Vote for amendment 1 to the minutes For: 35, Against: 0, Abstain: 10 Motion is carried.
  • • Vote for amendment 2 to the minutes For: 36, Against: 0, Abstain: 9 Motion is carried. *
  • • Vote for amendment 3 to the minutes For: 34, Against: 0, Abstain: 11 Motion is carried .
  • • Vote for amendment 4 to the minutes For: 9, Against: 0, Abstain: 36 Motion is carried.
  • • Vote for amendment 5 to the minutes For: 0, Against: 20, Abstain: 25 Motion is defeated
  • • Vote to accept the minutes from Thailand as amended For: 40, Against: 0, Abstain: 5. Motion is carried . ______________________________________________________________________________

Monday 19 July session 2: 11.30

  • 2.1 Vote on having workshops first For 46 (unanimous) No 0, Abstain 0. Motion is carried
    • • Vote that officers, convenors of committees, and area coordinators may speak on their area of expertise. Yes 45, No 0, Abstain 0 Motion is carried
      • Vote anybody who is an elected officer (members of committee) can speak at any time to any topic For 15, Against 21, Abstain 8. Motion defeated
  • • Vote that the people nominated by Roger (Exco, area coordinators, chairs (convenors) of committees, SI news editor) are given speaking rights at this GA but restrict comments to areas of expertise. For 45, Against 0, Abstain 0. Motion is carried ______________________________________________________________________________

Tuesday 20 July session 3: 9.30 Count of delegates - 50

  • 3.1 Exco report continued • Vote approve reports Yes 44, No 1, Abstain 5 Motion is carried ______________________________________________________________________________

Tuesday 20 July session 4: 11.30 4.1 Area Coordinator reports continued

  • • Vote on accepting reports For: 46, Against: 1, Abstain: 3 Motion is carried 4.2

UN Reports • Vote on reports as submitted For: 47, Against: 0, Abstain: 2, Absent: 1 Motion is carried

  • 4.3 SI News report • Vote on report For: 49, Against: 0, Abstain: 1 Motion is carried 4.4
  • SI Archivist report • Vote to accept the report. For: 49, Against: 0, Abstain: 1 Motion is carried *4.6 Correction to the minutes of the Audit Committee report at the Thailand conference
  • • Vote on whether there were financial recommendations (as written there) or guidelines. For: 7, Against: 10, Abstain: 33. Motion did not carry
  • • Vote on revising the schedule For: 41, Against: 0, Abstain: 7 Absent: 2. Motion is carried ______________________________________________________________________________
  • Thursday 22 July session 5: 9.30 Count of delegates - 48
  • 5.1 Accept proposal Statute changes for being put on agenda only
  • • Vote to accept the item be included on the agenda so item 3.1.5 (statute changes) can be discussed.
  • Item 14a on the timetable Yes 47, No 0, Abstain 1 Motion is carried 5.2
  • SI Structure Proposals
  • • Vote that discussion of item be deferred. The results: For: 18, Against (=discuss it now): 23, Abstain: 7. Motion defeated ______________________________________________________________________________

Thursday 22 July session 6: 11.30 6.3 Workshop on Fee structure continued

  • • Vote to keep the current fee model: Yes 38, No 5, Abstain 5. Motion is carried
  • 6.3 Workshop on Host List distribution
  • • Vote that lists in the host list storage area should be complete, like the printed ones, and include the cultural information. Yes 46, No 0, Abstain 1 Motion is carried
  • • Vote to approve the distribution of partial lists, assuming that the partial lists will be treated in the same way as completed lists (partial lists will also therefore have to be accompanied by the cultural information) Yes 44, No 2, Abstain 2. Motion is carried
  • • Vote that the Assembly recommends that all countries use the host list storage area and WHALE. We aim to have all Servas host list data on the WHALE by 2007. Abhay Shaha (India): Who will finance WHALE? John Dowsett (Britain): I would like to propose something slightly gentler and a longer time-scale so there is more scope for review. Rami rafaeli (Israel): I would like to answer India’s question. Many volunteers are ready to help you. Yes 39, No 2, Abstain 7 Motion is carried
  • • Vote to approve pilot project number 1 – printing centres, Larger countries who are willing to help would assist smaller countries with printing and distribution of smaller country host lists. This is the responsibility of the host list co-ordinator. Yes 43, No 0, Abstain 5. Motion is carried * Vote to approve pilot project number 2 – when sufficient host lists are in the host list storage area, one small, one medium and one large willing country would run a pilot project to produce all lists for their outgoing travelers. Yes 35, No 0, Abstain 13. Motion is carried * Vote to approve the money [about ten thousand euros to get it set up, and about six thousand euros per year to keep it running] Yes 40, No 1, Abstain 7. Motion is carried _____________________________________________________________________________

Friday 23 July session 8: 11.30 Count of delegates - 48 * 7.1 Two more workshop reports

  • • Vote in favour of accepting proposal so far (pages 1 & 2) Yes 37, No 6, Abstain 5, Not voting 1 Motion is carried
  • • Vote to defer pages 3 & 4 until later, by e-mail vote. Yes 31, No 12, Abstain 5. Motion is carried
  • 8.2 DFC Report
  • • Vote to accept the DFC report as written without a presentation? Yes 37, No 0, Abstain 11. Motion is carried 
8.4 Appeals committee Report
  • • Vote to accept the appeals committee report as printed? Yes 18, No 16, Abstain 13, Not voted 1. Motion is carried
  • • Vote to keep the nominations open Yes 20, No 19, Abstain 8, No vote: 1. Motion is carried
  • • Vote to accept the nominations committee report Yes 40, No 1, Abstain 4, No voted 3. Motion is carried _____________________________________________________________________________

Friday 23 July session 9: 15.00 Count of delegates - 45

  • 9.1 Reports Audit Committee and Treasurers Financial Reports
  • • Vote in favour of accepting Audit Committee report. Yes 33, No 1, Abstain 11. Motion is carried * • Vote in favour of accepting Gin's financial report: Yes 31, No 3, Abstain 10, Not voted 1. Motion is carried
  • • Vote on the external auditor's report? Yes 21, No 16, Abstain 7. Motion is carried
  • Vote in favour of accepting the external audit and external financial report? Yes 18, No 11, Abstain 15. Motion is carried _____________________________________________________________________________

Saturday 24 July session 10: 9.00 Count of delegates - 47

  • • Vote on having the ICT report as the first item Yes 45, No 0, Abstain 2. Motion is carried
  • • Vote on having “parking lot” items added to the agenda Yes 43, No 0, Abstain 4 Motion is carried * • Vote on the revised agenda timetable Yes 44, No 0, Abstain 3. Motion is carried
  • • Vote to accept the ICT report Yes 47, No 0, Abstain 0 Motion is carried
  • • Vote on ICT recommendations Yes 35, No 9, Abstain 3 Motion is carried
  • • Vote to accept ICT recommendations Yes 31, No 9, Abstain 7. Motion is carried
  • • Vote to keep the current structure of Exco: Yes 26, No 12, Abstain 8 Motion is carried
  • • Vote in favour of the new workshop model (ii): Yes 17, No 18, Abstain 11. The motion was defeated. The current model (iii) therefore continues. _____________________________________________________________________________

Saturday 24 July session 11: 11.30 11.1 Nominations and elections

  • • Vote for the President: 8 votes for Bibendra, 34 votes for Geoff, elected president, 5 votes for Rob.
  • Vote for the General Secretary Honora Clemens deemed elected as the only other candidate was elected President.
  • Vote for the Vice President 23 votes for Bibendra elected VP, 4 votes for Chandrashekhar, 12 votes for Gurdev, 6 votes for John, 2 spoiled ballots.
  • • Vote for the Treasurer 0 votes for Dhruba, 4 votes for Jane, 21 votes for Ömer, 20 votes for Gin, 2 No clear majority, must vote again the winner must get half the votes
  • • Vote for the Treasurer 24 votes for Ömer elected Treasurer, 21 votes for Gin, 2 spoiled ballots. * • Vote for the Host List Coordinator 25 votes for Claudio, elected HLC, 7 votes for John, 15 spoiled ballots.
  • • Vote for the Peace Secretary 7 votes for Abhay, 0 votes for Chandrashekhar, 36 votes for Gary, elected Peace Secretary, 7 votes for Miroslaw, 1 vote for Mahipala, 1 spoiled ballot. __________________________________________________________________

Saturday 24 July session 12: 15.00 12.1

  • • Vote for the SI News editor Jane Giffould -Britain 19 Jonathan Coutts-Zawadzki - Canada 1 John Kinene Hopekins, Uganda 2 Kinya Tsuge - Japan 3 Laxmi Amatya - Nepal 15 No clear majority, must vote again the winner must get half the votes
  • • Vote for the SI News editor 24 votes for Jane Giffould, 17 votes for Laxmi Amatya. 12.2
  • • Vote to continue SI News in Spanish and French Yes 38, No 0, Abstain 4 Motion is carried 12.3
  • • Vote to add to member group voting process Yes 39, No 2, Abstain 2. Motion is carried 12.4
  • • Vote about being ready to vote on AC appointments Yes 26, No 4, Abstain 14 Motion is carried
  • • Vote on Marijke’s motion that “Area coordinators, where practical, be appointed by EXCO on the joint recommendation of the national groups in the area” Yes 27, No 3, Abstain 14 Motion is carried 12.5
  • Vote on motion that the EXCO will engage a paid professional external auditor, Yes 36, No 3, Abstain 5 Motion is carried 12.9
  • • Vote that the Assembly is ready to vote on the two versions of budget to be adopted: Version A of presented budget is a compromise among the 3 members. Version B is Audit Committee´s version of the budget presented by Alex Yes 32, No 5, Abstain 5 Not voted 1. Motion is carried
  • • Vote on adopting one of the two versions: Version A 27, Version B 10, Abstain 6. 12.10
  • • Vote on Canada's motion of electing the Nomination Committee now. Yes 38, No 1, Abstain 2 Motion is carried 12.11
  • • Vote on the motion “the GA directs EXCO to appoint the people who are elected by the email or mail vote to the positions they were elected to (committees)” Yes 37, No 2, Abstain 5 Motion is carried
  • Vote that the GA is ready to vote on the youth proposal/ model Yes 37, No 2, Abstain 3 Motion is carried 12.12
  • • Vote in favour of the youth model: Yes 35, No 1, Abstain 7 Motion is carried.


== Motions, Votes and Results from the Minutes of the General Assembly of Servas Int. Thailand 16–19 

==

July 2001 Monday 16 July

  • • the possibilities of making a budget for following years and if the money was spent well. Chris suggests that small groups be created to look at the [Treasurers] reports. Small groups could look at the books to see what can be learned from them, not to criticize. The vote for creating a group instead of adopting the report at once: –YES 20 – NO 15
  • • Gerald of Germany thanks [Amir] for such a professional presentation. He mentions the democratic way ICT is working by asking for everybody's comments and proposes the report be accepted. It is, without voting.
  • • That meeting led by Graham Warwick of Canada decides to divide themselves into two groups: 1. to develop the details of the workshops 2. to schedule the workshops during the three regularly scheduled meetings/sessions (1) morning after breakfast and before coffee break, (2) morning after break and (3) evening after dinner. Plus extra meetings Tuesday after lunch At the evening session an amended and more detailed agenda, devised by the above-mentioned group of interested delegates, is adopted.

* Tuesday 17 July There were no votes recorded for Tuesday. * Wednesday 18 July There were no meetings on Wednesday. It was a day of sightseeing.

  • Thursday 19 July • the Vice-President’s report is accepted.
  • • the General Secretary’s report (appendix 3) is carried with the vote – YES 13 – NO 7 – ABSTAIN 5 – with a total of 46 delegates Bertrand objects that the votes don’t count because the votes are not taken 1 by 1. Therefore a count is done of the voting delegates: ? Europe: 20 voting delegates present in the room at the time of the count. ? North America: 2 ? SW Asia: 6 ? SE Asia: 3 ? Africa: 1 ? Caribbean: 2 ? Central America: 4 ? South America: 6 ? Far East: 2 ? Pacific, Australia & New Zealand: 2 ? Total: 48 So, with this total of 48 the voting is done again: ?
  • President’s report (appendix 4) accepted – YES 36 – NO 9 – ABSTAIN 2 ?
  • Vice President’s report – YES 44 – NO 1 – ABSTAIN 3 ?
  • The General Secretary's report (appendix 3) – YES 21 – NO 18 – ABSTAIN 8 ?
  • The Treasurer’s report (appendix 2) – YES 42 – NO 0 – ABSTAIN 6 ?
  • The "Assistant General Secretary's" report – YES 40 – NO 0 –ABSTAIN 7 ?
  • The Area Coordinator’s reports: As we did not receive the reports no voting was done. ?
  • UN reports (appendix 6) – YES 46 – NO 1 – ABSTAIN 1 ?
  • SI Newsletter editor’s report: Her budget less than before, not really adequate. Her report YES 48 – NO 0 – ABSTAIN 0.
  • Treasury Committee report: They reviewed the Internal Audit of Accounts of Servas for 1998–2001. The audit was done by a Certified Accountant but: The committee found many blanks in the record. They needed receipts: Guatemala 90,000 Swiss francs were not backed up with receipts, the hotel for 52,000 Swiss francs had no receipt. The Treasurer did not receive receipts: he received receipts for only 106 CHF. The account was over budget. There was a delay of receipts over a 2 year period. The committee suggests supervision by the Treasury Committee
  • The Treasury Committee report (appendix 5) – YES 43 – NO 0 – ABSTAIN 0
  • There is a report given by the Treasury Committee (Ursula Schauffele chairperson) with several proposals (appendix 5). ? The report – YES 48 – NO 0 – ABSTAIN 0 Elections All votes were by secret ballot on papers handed out separately for delegates to write the name of their choice.
  • For President: The vote is: ? Roger Martin 33 ? Claudia Pinto 14 For Vice President: The vote is: ? Jacinto Gonzalez 14 ? Vibeke Matorp 13 ? Bibendra Pradhananga 20 There is no majority so there should be a second vote. Vibeke as the lowest person is eliminated from the second vote.
  • The second time the vote is ? Bibendra Pradhananga 28 ? Jacinto Gonzalez 19 For General Secretary: The vote is: ? Gianni Catania 5 ? Frits Stuurman 31 ? Jo Verwimp 10 For Treasurer: The vote is: ? Gyöngyvér Kudor 33 ? Mineswar Sibsurun 14 ? Rafael Martinez 0 For Host List Coordinator (formerly known as Assistant Secretary General): The vote is ? Pisit Puthipiroj 23 ? Laura Ragucci 23
  • Chris Slader as President can break the tie but he needs to be present. He is not present. He is not well, but he had given his wife his votes, written on small pieces of paper. Graham is checking to see if he finds his vote on this position, but he cannot find it. While he is doing this Pisit spoke: ”I am working full time. I would be happy to do the work, but I withdraw.” So, that solves that dilemma and Laura of Argentina is elected.
  • For Peace Secretary: The vote is: ? Henry Bantu 6 ? Marco Kappenberger 36 ? Gwen Johnson 3
  • The vote to destroy the ballots: YES 48 – NO 0 – ABSTAIN 0 Friday 20 July ?
  • Signing authority for the EXCO President: If the President is not available, signing authority given to the Vice-President and General Secretary. The proposal is accepted: the vote – YES 40 – NO 0 – ABSTAIN 1 ?
  • EXCO explore outside sources of funding such as the United Nations to reduce the deficit. The proposal is accepted: the vote--YES 34 ---NO 2 --ABSTAIN 4 ?
  • The UN representative have the backing of the organization for support. The report is accepted: the vote – YES 40 – NO 1 – ABSTAIN 2
  • It is proposed that all National Secretaries be able to vote by e-mail or s-mail, on all proposals not handled athe the conference. They must use a due date. The proposal is accepted: the vote –YES 38 – NO 0 – ABSTAIN 1
  • The Budget group: Proposal 1: The International Conference be held every 4 years instead of 3. The proposal is not accepted: the vote – YES 14 – NO 28 – ABSTAIN 2
  • Proposal 2: Servas stop the 10% decrease of travellers through marketing activities at the national level and on websites The proposal was accepted: the vote – YES 40 – NO 1 – ABSTAIN 1
  • Proposal 3: Examine the expenses of the SI Budget. The Treasury Committee has the power to meet annually and look for opportunities for cost reduction. The proposal was accepted: the vote – YES 41 – NO 0 – ABSTAIN 3
  • Proposal 4: Change of the stamp fee. The Budget group, represented by Markus Kappenberger (Germany’s treasurer) proposes option 2 from the transparency named “Results of different scenarios for contributing countries” (appendix 7). The suggested new stamp fee system is a follows: ? up to 10 travellers: All stamps free ? up to 50 travellers: No free stamps, each stamp 5 CHF ? between 50 and 150 travellers: All stamps 10 CHF ? over 150 travellers: All stamps 15CHF The assembly votes against this proposal: the vote – YES 4 – NO 30 – ABSTAIN


July 2001 Monday 16 July

  • • • the possibilities of making a budget for following years and if the money was spent well. Chris suggests that small groups be created to look at the [Treasurers] reports. Small groups could look at the books to see what can be learned from them, not to criticize. The vote for creating a group instead of adopting the report at once: –YES 20 – NO 15
  • • • Gerald of Germany thanks [Amir] for such a professional presentation. He mentions the democratic way ICT is working by asking for everybody's comments and proposes the report be accepted. It is, without voting.
  • • • That meeting led by Graham Warwick of Canada decides to divide themselves into two groups: 1. to develop the details of the workshops 2. to schedule the workshops during the three regularly scheduled meetings/sessions (1) morning after breakfast and before coffee break, (2) morning after break and (3) evening after dinner. Plus extra meetings Tuesday after lunch At the evening session an amended and more detailed agenda, devised by the above-mentioned group of interested delegates, is adopted.
  • Tuesday 17 July There were no votes recorded for Tuesday. * Wednesday 18 July There were no meetings on Wednesday. It was a day of sightseeing.
  • • Thursday 19 July • the Vice-President’s report is accepted.
  • • • the General Secretary’s report (appendix 3) is carried with the vote – YES 13 – NO 7 – ABSTAIN 5 – with a total of 46 delegates Bertrand objects that the votes don’t count because the votes are not taken 1 by 1. Therefore a count is done of the voting delegates: ? Europe: 20 voting delegates present in the room at the time of the count. ? North America: 2 ? SW Asia: 6 ? SE Asia: 3 ? Africa: 1 ? Caribbean: 2 ? Central America: 4 ? South America: 6 ? Far East: 2 ? Pacific, Australia & New Zealand: 2 ? Total: 48 So, with this total of 48 the voting is done again: ?
  • • President’s report (appendix 4) accepted – YES 36 – NO 9 – ABSTAIN 2 ?
  • • Vice President’s report – YES 44 – NO 1 – ABSTAIN 3 ?
  • • The General Secretary's report (appendix 3) – YES 21 – NO 18 – ABSTAIN 8 ?
  • • The Treasurer’s report (appendix 2) – YES 42 – NO 0 – ABSTAIN 6 ?
  • • The "Assistant General Secretary's" report – YES 40 – NO 0 –ABSTAIN 7 ?
  • • The Area Coordinator’s reports: As we did not receive the reports no voting was done. ?
  • • UN reports (appendix 6) – YES 46 – NO 1 – ABSTAIN 1 ?
  • • SI Newsletter editor’s report: Her budget less than before, not really adequate. Her report YES 48 – NO 0 – ABSTAIN 0.
  • • Treasury Committee report: They reviewed the Internal Audit of Accounts of Servas for 1998–2001. The audit was done by a Certified Accountant but: The committee found many blanks in the record. They needed receipts: Guatemala 90,000 Swiss francs were not backed up with receipts, the hotel for 52,000 Swiss francs had no receipt. The Treasurer did not receive receipts: he received receipts for only 106 CHF. The account was over budget. There was a delay of receipts over a 2 year period. The committee suggests supervision by the Treasury Committee
  • • The Treasury Committee report (appendix 5) – YES 43 – NO 0 – ABSTAIN 0
  • • There is a report given by the Treasury Committee (Ursula Schauffele chairperson) with several proposals (appendix 5). ? The report – YES 48 – NO 0 – ABSTAIN 0 Elections All votes were by secret ballot on papers handed out separately for delegates to write the name of their choice.
  • • For President: The vote is: ? Roger Martin 33 ? Claudia Pinto 14 For Vice President: The vote is: ? Jacinto Gonzalez 14 ? Vibeke Matorp 13 ? Bibendra Pradhananga 20 There is no majority so there should be a second vote. Vibeke as the lowest person is eliminated from the second vote.
  • • The second time the vote is ? Bibendra Pradhananga 28 ? Jacinto Gonzalez 19 For General Secretary: The vote is: ? Gianni Catania 5 ? Frits Stuurman 31 ? Jo Verwimp 10 For Treasurer: The vote is: ? Gyöngyvér Kudor 33 ? Mineswar Sibsurun 14 ? Rafael Martinez 0 For Host List Coordinator (formerly known as Assistant Secretary General): The vote is ? Pisit Puthipiroj 23 ? Laura Ragucci 23
  • • Chris Slader as President can break the tie but he needs to be present. He is not present. He is not well, but he had given his wife his votes, written on small pieces of paper. Graham is checking to see if he finds his vote on this position, but he cannot find it. While he is doing this Pisit spoke: ”I am working full time. I would be happy to do the work, but I withdraw.” So, that solves that dilemma and Laura of Argentina is elected.
  • • For Peace Secretary: The vote is: ? Henry Bantu 6 ? Marco Kappenberger 36 ? Gwen Johnson 3
  • • The vote to destroy the ballots: YES 48 – NO 0 – ABSTAIN 0 Friday 20 July ?
  • • Signing authority for the EXCO President: If the President is not available, signing authority given to the Vice-President and General Secretary. The proposal is accepted: the vote – YES 40 – NO 0 – ABSTAIN 1 ?
  • • EXCO explore outside sources of funding such as the United Nations to reduce the deficit. The proposal is accepted: the vote--YES 34 ---NO 2 --ABSTAIN 4 ?
  • • The UN representative have the backing of the organization for support. The report is accepted: the vote – YES 40 – NO 1 – ABSTAIN 2
  • • It is proposed that all National Secretaries be able to vote by e-mail or s-mail, on all proposals not handled athe the conference. They must use a due date. The proposal is accepted: the vote –YES 38 – NO 0 – ABSTAIN 1
  • • The Budget group: Proposal 1: The International Conference be held every 4 years instead of *3. The proposal is not accepted: the vote – YES 14 – NO 28 – ABSTAIN 2
  • • Proposal 2: Servas stop the 10% decrease of travellers through marketing activities at the national level and on websites The proposal was accepted: the vote – YES 40 – NO 1 – ABSTAIN 1
  • • Proposal 3: Examine the expenses of the SI Budget. The Treasury Committee has the power to meet annually and look for opportunities for cost reduction. The proposal was accepted: the vote – YES 41 – NO 0 – ABSTAIN 3
  • • Proposal 4: Change of the stamp fee. The Budget group, represented by Markus Kappenberger (Germany’s treasurer) proposes option 2 from the transparency named “Results of different scenarios for contributing countries” (appendix 7)*. The suggested new stamp fee system is a follows: *? up to 10 travellers: All stamps free ? *up to 50 travellers: No free stamps, each stamp 5 CHF *? between 50 and 150 travellers: All stamps 10 CHF * over 150 travellers: All stamps 15CHF *The assembly votes against this proposal: the vote – YES 4 – NO 30 – ABSTAIN
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