SI MONTHLY NEWS JULY 2005 Exco Info
From SI Exco News
NEW Local Key list Coordination and Survey Campaigns
Having the key list complete and accurate is essential for making communication effective in Servas. Through the key list Servas can actively network and be alive, like the blood circulation system is essential in the human body connecting every single cell.
Roles, addresses, emails and phone numbers must be particularly up to date. The Key list is the basis for *all* Servas activities including: sending stamps, sending host lists, sending newsletters, sending communications. Errors in the Key list might end up in wasting money, parcel losses, time and frustration for other officers and or travelling members! Key list, Group and Area Coordinators have the task, annually, to make a survey to understand if the data should be amended and to change them accordingly, but this turned out to be not enough and we decided to make a pilot experiment to:
let each country change their keylist portion
Recently Germany accepted experimenting this way of working. But we suggest that *every* country representative should contact the key list group (keylist[et]servas.org), and give the name of a person entitled to change local key list data, who can then be trained properly. Also Area Coordinators should actively help in bringing the data of related countries up to date.
Data on the key list will be checked by Host list Helpers (Area Coordinators, Key list, other groups), using emails, direct phone, surveys, and sending via email Newsletters and other communication. So please, try to react promptly when contacted via email and check your mail boxes often assuring they are open and functional and not full. The Host list helper group, with the recent valuable addition of George Gonzales and the rest of the key list group will help in making these surveys, trying to help in a better networking of Servas people.
If you are an officer in the key list, please help us have all the data correct by checking the actual content of the key list related to you and your fellow friends in your country (check it directly on the website, and/or ask your NS to print one copy for you). Alert either your Local Key list coordinator, the NS or the key list group of whatever needs to be changed. (If mistaken data are related to yourself you can change them directly going to www.servas.org/login and changing your profile accordingly).
Let's work together. :)
Claudio Pacchiega
