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From SI Exco News

EXCO (the Executive Committee of Servas International)

This is an unofficial record. It should be useful, may be accurate.

Members of Exco

• President, Gary Sealey
• Vice-President, Pramod Kumar
• Treasurer, Miroslaw
• General Secretary, Penny Pattison
• Peace Secretary, Kim Jong Soo
• Host List Coordinator, Pablo Colangelo

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Notes, Agenda

Rough Notes Exco Telcon 2 October 2009

Our teleconference was partly successful. Separately, Mirek (from his train platform), Pramod and Pablo and I joined; then after Pramod left for lunch, separately Gary, Kim and Pablo spoke and practiced Skype. Pablo has a monthly Skype subscription with "free calls" to dozens of countries similar to Gary's "free calls" by landline and perhaps similar to Pramod's MagicJack item. Pablo will circulate the link.

We agreed to hold the next Exco teleconference on 16 October at 16:00 hours GMT. This will be after Gary gets back from USA Board meeting.

Hope this is ok for Lv and perhaps for Penny?

We briefly circulated the Expense Claim Form which is on the Siexco website at http://www.servas.org/siexco/index.php/Treasurer_materials#Expense_Cl...

We would use the Summary of the Minutes, already circulated by Pramod. Pramod circulated a txt or doc version* to exco so we can mark it up

On it, we would identify what needs to be done when and by whom. Please review before next meeting. Put your name beside each item and the date when you expect to complete.

If you would complete your review and please return to me by, say, 12 October, I would compile.

After this, we could perhaps harmonize that material and put it into the form of a common project with other committees and groups.

One of the interesting newer methods is Agile/Extreme; and without getting into a lot of detail, we could take a look at Agile ways of presentation and announcing products -- we could see the Servas transition as an entire product, with planned announcements of successes over the next 3 years.)

Membership and ICT must be appointed -- ; existing committees to continue 3 months. UN Observers also must be appointed or re-appointed. Can issue call for candidates shortly.

Previous* Draft Agenda*

1. informal intro -- goals

2. update from GA

3. meetings schedule --

4. other, etc

5. etc

Agenda Telcon, 16 October, 2009 Present: Gary Sealey, Pramod Kumar, Miroslaw, Pablo, Kim (absent, Penny)

Add-on items: Cannot Delay Host List Request; Area Reviews.

1. Quickie update all

2. New Stamp fees (Treasurers)

3. Budget 2010

4. Audits

5. Signing authorities

6. Dedicated account for Servas Online action plan; special levy

7. Host List Review

8. vote Computer for Mirek

9. vote Advance Funds for Stamps

10. Committees Convenors

11. Server transition

12. Distant Vote schedule

13. Update USA board meeting

14. other,

15. etc

16. etc

17. date and time for next exco meeting

== Proposed Schedule For Distant Vote Till The Next General Assembly ==

2nd DV from 1st August, 2010 to 30th September, 2010 3rd DV from 1st April, 2011 to 30th May, 2011 4th DV from 1st December, 2011 to 30th January, 2012

Note: 1. The schedule for Distant Votes till the next GA is to be published “not later than two months after a General Assembly” (that is, not later than 11.11.09!!) 2. The 1st DV was held in 2008. 3. The 4th DV may have to be cancelled if the next GA is held before 30th July, 2012 since, a DV cannot be held “later than six months before the next General Assembly”. The date of the next GA is not known. 4. Motions for the 2nd DV will have to be sent to the President by the member groups by 30th March, 2012 (six months before the closing date of the DV).