Funding Application Form- FAF

From SI Exco News

• Please Send this form to Exco@servas.org if you need funding

Contents 1 A. General principles 2 B. Delegate: Who applied for Funding? 3 C. Elections: Are you recently elected National Secretary? 4 D. Fees paid: Has your Member Groups paid its Stamps Fees? 5 E. Host List: Has your Member Group compiled and printed its Host List? 6 F. Annual Reports: Have you or your Member Group submitted your Annual Reports? 7 G. Audit Report and Financial Operating Procedures 8 H. Special Considerations and Appeals

A. General principles

• [A1] SI will fund ONE delegate for each Member Group, who has voting rights, if the delegate needs financial help.

The eGA must deal with an action-oriented agenda of pressing issues. Success of the eGA requires much help. If you are a leader of a specific item on the final eGA agenda, or an elected officer or Committee Member, and if you meet conditions B to H, below, you may apply for partial funding. All other Servas hosts and travelers are welcome to attend, but must self-fund. SI cannot fund observers nor others without specific roles as leaders of working groups, votes or motions.

• [A2] You may apply for funding support for Travel, Accommodation, Visa and Airport Tax, Travel Insurance but no local transport. Applications meeting the following criteria will be eligible for up to 90% OF TOTAL AMOUNT supported by approved receipts.

Addition: Applicants whose funding is approved, because they are providing essential services to the eGA, like you, will get 90% funding if your arrival and return date are more than 15 days. For business trips of less than 15 days' duration, to attend the eGA, like you, SI will fund you 100% including 7 night accomodation. 15 days' duration is measured depart from Home Country and Return to Home Country. ie: 31st March depart from Home Country 14 return to Home country is counted as 15 days.

• [A3] Applications must be sent or postmarked by 30 November 2005. Late applications will not be accepted.
• [A4] Meets the deadlines identified in the Servas Handbook and Statutes on time, or in the case of a recently-elected NS, within a reasonable delay. Deadlines include: timely payment of Stamps Fees (January); and completion of Stamp Payment Form; timely submission of Host List Request Form (November); Timely re-Printing of Host List; and provision of the annual Activity Report (March).
• [A5] No funding for National Secretaries of member countries with fewer than 10 hosts.
• [A6] All participants receiving funding are expected to remain actively at the eGA until all business sessions have been concluded.

B. Delegate: Who applied for Funding?

• [B1] Name of delegate: ___________________
• [B2] Country: ___________________
• [B3] Position: ___________________
• [B4] Member of Host in 2005: ___________________
• [B5] Delegate has been chosen by Member Country’s board. Only National Secretary and/or Board may decide to attend eGA and to represent Member Group in voting and as observer.
• [B6] Total cost (estimated) : ____________
• [B7] The amount you applied for funding : ____________

C. Elections: Are you recently elected National Secretary?

• [C1] Starting Date for this position: ___________________
• [C2] Last election date: ___________________
• [C3] Method of election: ___________________
• [C4] Only National secretaries elected recently could be exception for funding criteria.

D. Fees paid: Has your Member Groups paid its Stamps Fees?

• [D1] Date of Payment of Stamps Fee: ___________________
• [D2] Date of posting Stamps Payment Form: ___________________
• [D3] Outgoing Travelers in 2004 (stamps used): ___________________
• [D4] No funding for National Secretaries of Servas Groups with more than 100 travelers.
• [D5] Timely send Stamp Payment Form and paid stamps fee last 2 years

E. Host List: Has your Member Group compiled and printed its Host List?

• [E1] Last print and distribution date of Host List: ___________________
• [E2] Date of submission of Host List Request Form: ___________________
• [E3] Timely submission of Host List Request Form and Timely re-Printing of Host List. Electronic version also welcome.

F. Annual Reports: Have you or your Member Group submitted your Annual Reports?

• [F1] Date of submission of Annual Report: ___________________
• [F2] No funding for delegates with no Annual report.

G. Audit Report and Financial Operating Procedures

• [G1] Representatives must be in compliance with the Financial Operating Procedures guidelines and must have satisfied any outstanding observations of the Audit Report.
• [G2] No funding for anyone currently in non-compliance with financial operating procedures.

H. Special Considerations and Appeals

• [H1] If there are compelling circumstances calling for exceptions, these must be documented in advance with supporting documentation.
• [H2] SI officers and all others in good standing, including elected committees, elected Area Coordinators and National Secretaries are expected to attend and assist in the leadership of the eGA agenda. They may draw upon established budgets, and where there is need, may request additional funding. To the extent of available funding, and consistent with these criteria, EXCO will consider applications from "Caretaker positions" and Team Leaders and Helpers actively engaged in handling priority issues on the final agenda.
• [H3] The intent is to stretch SI funds to serve many, recognizing that conference travel is a benefit as well as a cost; approved Conference travelers who cannot afford to absorb 10% of their expenses may apply for an exception.